Staff details and documents in one place
Employment contracts, certificates and qualifications are stored with the staff member's details. Only the admin team has access, not colleagues or guardians.
How it works
- Admin web app
Basic details and placement
Each staff member has a unit, group, qualification and role. The same information decides what they see in the apps and whether they count towards the staff ratio.
Qualifications drive the ratio
A staff member's qualification is recorded once. The staff ratio and staffing need are calculated from it, so there is no separate spreadsheet for tracking qualifications.
Certificates ready for inspection
Contracts, degree certificates and food hygiene passports are stored with the staff member's details. When the supervising authority asks, the documents are in one place, not in an inbox or a binder.
Audit log
Every change to a child's or staff member's details is logged along with who made it. When someone later asks who changed what and when, the answer is there.
What's included
- Staff member's unit, group, qualification and role
- A personal PIN for the unit app
- Documents visible to admins only
- Change log with the author of each change
- User invitations by email
Questions about this feature
Can staff see their own documents?
Not through this system. Documents are a tool for the admin team, and read access is limited to the organisation's admins.